Read the rule pertinent to the policy to be written. Show the draft of the policy to the individuals who will be responsible for carrying it out. Define how the results are permanently stored: It might also be wise to identify which existing documents should be revised or retired.
Identify to whom the end result is disseminated: Policies should never be destroyed. If the office fails to completely clarify these costs to the patient, there could be situations in which the patient may not be totally accountable for payment for certain procedures or services performed.
A good way to identify the policies and procedures needed is to make a list of all of the privacy requirements, take an inventory of existing policies that relate to the requirements, and then identify what is missing.
For example, the covered entity may currently assign an alias to patients who are public figures or are in danger. HIPAA specifically requires documentation of communications required by the rule to be in writing as well as records of any required action, activity, or designation.
Restrictions in the form of limited access may be accepted when the risks have been acknowledged by the patient.
Some storyboards are used to provide scripts for persons who need to ensure they convey a consistent message Approval of Policies and Procedures For policies to be implemented, senior management must provide approval.
For example, draft the procedure for patient access to respond to requests and for caregivers to follow in receiving the request and accepting or denying the restriction 6. Medical practices have financial policies to control the billing of patients and the procedures used to accumulate money they are due.
There may be steps at the end of performing the task to put away tools and other materials Where policies should provide latitude for handling exceptions, procedures need to be as explicit as possible. Key Elements of Policies and Procedures Title: It may even be necessary to run test data through the information systems In summary, a policy should be broadly worded to provide guidance in handling virtually any situation relative to its topic.
Identify tools that need to be made available to perform the task or to establish the appropriate environment in which to conduct the task 2.
However, that guidance must be clear enough that when a scenario is given to two different staff members, they will offer similar responses.
This is because it may be necessary for the organization or a member of the work force to demonstrate that a previous action was or was not consistent with the old policy Authority and approval: Using signs in the medical offices should be adequate in size for the patients to read with no difficulty.
Consider providing a cover memo to summarize key information about which senior management is most concerned. For the example above, ask patient access staff members to read and interpret the policy.
An organization should choose which format will best suit the subject of the procedure: The information technology department may report limitations in access control and audit trail capabilities 3.
Storyboards are also useful in environments where there are many people for whom English is a second language.Effective Financial Policies and Procedures Kaitlyn Maness HCR Resource Figures & on pp.
of Medical Insurance Post a to/5(1). In order to maintain the proper billing of patients and the process of collecting funds owed, medical facilities must create and use an established financial policy - Effective Financial Policies and Procedures Essay introduction.
Some of the elements required to ensure that the financial policy established will prove effective are; a financial policy that patients. Effective Financial Policies and Procedures For patient billing to be successful, firm financial policies and procedures that are required to be in position so that the policies and procedures can be explained to the patients about his or her payment responsibilities.
View Notes - Effective Financial Policies and Procedures from HCA at University of Phoenix. Effective Financial Policies and Procedures By Heather Lisowski What are the basic elements of an%(10).
1 Policies and Procedures. THE MENNINGER CLINIC Finance & Admissions. Policy MC Financial Assistance Policy Effective Date: November 1, Practical Advice for Effective Policies, Procedures (HIPAA on the Job) by Margret Amatayakul, RHIA, FHIMSS.
Most HIPAA project managers are putting finishing touches on policies and procedures, getting them approved, and preparing training materials to meet the April 14,compliance deadline for privacy rule implementation.Download